Risk Assessment – Action taken re:opening of Club following lockdown (Covid 19) 2020
Current government guidance and social distancing to apply at all times.
Reviewed 10th May 2021 by Ruth Lockwood and Mark Carter
| Location | Activity | Risk Before | Action | Risk After |
|---|---|---|---|---|
| Back / Front Car Park | Parking car | LOW | Members and visitors to the Club advised to adhere to current social distancing advice whilst walking across the car park. Reviewed 10/05/21 to continue / no change | LOW |
| Car Park | Ticket Machine | HIGH | Members and visitors to the Club advised to wash their hands on entry to Club and make use of hand gel. Reviewed 10/05/21 Members will be advised to enter the Club, take a seat and either: order and then take their drink outside or place an order for food which will be delivered outside to their table. | LOW |
| Front Garden | Drinking / Socialising | MEDIUM | Maximise use of outdoor space. Adhere to current social distancing advice. Advise Members re. service provision for front garden - ring Miles’s mobile for outdoor service. Reviewed 10/05/21 to continue / no change | LOW |
| Front Porch | Smoking | HIGH | No smoking in proximity of front door. Utilise other outside areas away from entry and exit points. Gazebo available for smokers use. Reviewed 10/05/21 to continue / no change | LOW |
| Front Door | Entering / Exiting | MEDIUM | Members and visitors to the Club advised to adhere to current social distancing advice and to be alert for others entering and exiting the building. No lingering at front door . Front door handles to be cleaned as usual. If busy cleaned more frequently. Members and visitors to the Club to be advised to wash their hands on entry to Club and make use of hand gel . Reviewed 10/05/21 to continue / no change | LOW |
| Lobby | Entering / Exiting | MEDIUM | Members and visitors to the Club advised to adhere to current social distancing advice and to be alert for others entering and exiting the building and wait in hallway. Reviewed 10/05/21 to continue / no change | LOW |
| Ladies Toilet | Hanging coats | MEDIUM | Close the middle cubicle and middle wash hand basin. Arrange thorough cleaning of door handles, sanitary ware etc. No more than 2 ladies to use facilities at any one time Sign on main door to indicate if 2 people in Ladies please wait outside . Hand gel available Reviewed 10/05/21 to continue / no change | LOW |
| Gents Toilet | Hanging Coats | MEDIUM | Ensure thorough cleaning of door handles and sanitary ware. Ensure hand gel available. Only 3 urinals to be open and 2 wash hand basins. No more than 2 gents to use facilities at any one time. Sign on main door to indicate if 2 people in Gents please wait outside. Hand gel available Reviewed 10/05/21 to continue / no change | LOW |
| Inner Hall | Socialising / Reading Notices | HIGH | Members and visitors to the Club should be advised to adhere to current social distancing advice and not to linger in this area, to be alert to others entering and exiting the building and wait for area to clear. Operate a one way system to enter/exit the Alexander Lounge Reviewed 10/05/21 Members to avoid passing in the doorways. Tables 1-9 entry and exit through usual door. Tables 10-15 entry and exit through “side door” | LOW |
| Stairs | Going to high floor | HIGH | Stairs to be closed to all but the Steward and his wife and those using the Secretary’s office. Reviewed 10/05/21 to continue / no change | LOW |
| Secretary Office | Admin & Cash Handling | HIGH | Secretary to arrange to work from home or in the upper lounge when treasurer has to work in office. Treasurer to arrange to work from home whenever possible. Provide hand gel and advise to wash hands frequently Advise Members that they will not be allowed to go upstairs to the first floor Advise Treasurer to wash hands after handling cash and encourage cashless payment Reviewed 10/05/21 to continue / no change | LOW |
| Upper Lounges | LOW | To remain closed Reviewed 10/05/21 To remain closed except when otherwise booked and agreed | LOW | |
| Snooker Room & bar | Playing Snooker & Drinking | HIGH | Reviewed 10/05/21 Tables 1-4 will be in use Provide wipes for cleaning snooker cues, balls etc after game. Remove all cues except 4. Snooker balls through bottle washer each evening Hand gel to be made available. To remain 2 metres away from bar when ordering drinks and wait for bar person to step away before getting drink. Members and visitors to the Club should be advised to adhere to current social distancing advice. Snooker players to wear face masks when not playing and moving about the Club | LOW |
| Alexander Lounge | Entry & Exit | HIGH | Entry only by main door at foot of stairs. Exit by window end of lounge thus creating a one way system. Remove tables/chairs around entry/exit doors and middle of lounge to enable social distancing .Make hand gel available Reviewed 10/05/21 Members to avoid passing in the doorways. Tables 1-9 entry and exit through usual door. Tables 10-15 entry and exit through “side door” | LOW |
| Drinking/ socialising | HIGH | Floor area in front of bar marked with tape at 2 metres distance away from bar. Members to remain 2 metres away from bar when ordering drinks and wait for bar person to step away before getting drink. No-one to stand or sit by bar. Reviewed 10/05/21 Members to remain seated and wait for bar person to take their order and serve drinks. No-one to stand or sit by bar. Staff to wear face masks when serving | LOW | |
| Tables | HIGH | Reviewed 10/05/21 Tables will be laid out to ensure social distancing. Members should sit in maximum of six or two households at one table. | LOW | |
| Eating | HIGH | Food order taken by member of staff at bar at 2 metres distance. Sent electronically to the kitchen. Brought back to bar – member to fetch from bar .Take away available Reduced menu / including salads and ploughmans. Eating outside when possible . Pre-booking essential for eat in and take away Individual sachets of salt and pepper and other condiments. Reviewed 10/05/21 Food order taken by member of staff at table. Sent electronically to the kitchen. Food will be served at the table. Staff will wear face masks | LOW | |
| Sunday Lunch | HIGH | Reviewed 10/05/21 Buffet – Members to order food and drink whilst sat at their table. All served to them at table. Take away available - members to book in advance for sit down and take away. Booking essential | LOW | |
| Thursday Carvery | HIGH | Reviewed 10/05/21 Thursday carvery temporarily suspended until further notice | LOW | |
| Quizzes / Draws / Games | HIGH | Tables 2 metres apart. Reviewed 10/05 Teams sitting at one table may be up to six members. More than six members have to be from only two households. Meat draw – winner will indicate left or right and meat will be selected by host. | LOW | |
| Ladies Night | HIGH | Revised 10/05/21. Ensure numbers are not too great to enable social distancing Sit at tables which will be 2 metres apart. One table may seat up to six members. More than six members must be from only two households. | LOW | |
| Bar | Serving drinks | HIGH | There is not enough room behind the bar for social distancing. Only one person behind the bar at any one time. Reviewed 10/05/21 If more staff required face masks must be worn When serving drinks the bottom of the glass will be held by bar staff. | LOW |
| Payment | HIGH | Members to be temporarily allowed to have a tab during a single visit to the Club ( not to be carried forward to the next visit) Encourage payment by card (including contactless) by temporarily removing lower limit for card payments . Cash payments will remain permissible. Reviewed 10/05/21 to continue | LOW | |
| Mon to Wed Evening | HIGH | One member of staff only required serving behind bar. Social distancing applies Reviewed 10/05/21 to continue | LOW | |
| Kitchen | Food Preparation | HIGH | One member of staff only.Reviewed 10/05/21 to continue | LOW |
| Washing Up | HIGH | Washing up relocated to kitchen. Miles will wash up with Andrea’s help when necessary. Reviewed 10/05/21 to continue | LOW | |
| Deliveries | HIGH | All to be made to the back door Reviewed 10/05/21 to continue | LOW | |
| Building | Cleaning | HIGH | Reviewed 10/05/21. The cleaner to be placed on flexible furlough and returned to work in stages as and when the work warrants. | LOW |
| Room Hire | HIGH | While social distancing applies these will be considered on a case by case basis. Reviewed 10/05/21 to continue | HIGH | |
| Guests | HIGH | Will be welcome. To follow same procedure and social distancing rules as Members Reviewed 10/05/21 to continue | LOW | |
| AGM 2020 | HIGH | Deferred . To be reviewed by Committee Deferred/ To be reviewed by Committee | LOW |