Risk Assessment – Action taken re:opening of Club  following lockdown (Covid 19)  2020

Current government guidance and social distancing to apply at all times.

LocationActivityRisk BeforeActionRisk After
Back / Front Car ParkParking carLOWMembers and visitors to the Club advised to adhere to current social distancing advice whilst walking across the car park. LOW
Car ParkTicket MachineHIGHMembers and visitors to the Club advised to wash their hands on entry to Club and make use of hand gel.LOW
Front GardenDrinking / SocialisingMEDIUMMaximise use of outdoor space. Adhere to current social distancing advice. Advise Members re. service provision for front garden - ring Miles’s mobile for outdoor service. LOW
Front PorchSmokingHIGHNo smoking in proximity of front door. Utilise other outside areas away from entry and exit points. Gazebo available for smokers use.LOW
Front DoorEntering / ExitingMEDIUMMembers and visitors to the Club advised to adhere to current social distancing advice and to be alert for others entering and exiting the building. No lingering at front door . Front door handles to be cleaned as usual. If busy cleaned more frequently. Members and visitors to the Club to be advised to wash their hands on entry to Club and make use of hand gel .LOW
LobbyEntering / ExitingMEDIUMMembers and visitors to the Club advised to adhere to current social distancing advice and to be alert for others entering and exiting the building and wait in hallway. LOW
Ladies ToiletHanging coatsMEDIUMClose the middle cubicle and middle wash hand basin. Arrange thorough cleaning of door handles, sanitary ware etc. No more than 2 ladies to use facilities at any one time Sign on main door to indicate if 2 people in Ladies please wait outside . Hand gel available LOW
Gents ToiletHanging CoatsMEDIUMEnsure thorough cleaning of door handles and sanitary ware. Ensure hand gel available. Only 3 urinals to be open and 2 wash hand basins. No more than 2 gents to use facilities at any one time. Sign on main door to indicate if 2 people in Gents please wait outside. Hand gel available LOW
Inner HallSocialising / Reading NoticesHIGHMembers and visitors to the Club should be advised to adhere to current social distancing advice and not to linger in this area, to be alert to others entering and exiting the building and wait for area to clear. Operate a one way system to enter/exit the Alexander Lounge LOW
StairsGoing to high floorHIGHStairs to be closed to all but the Steward and his wife and those using the Secretary’s office. LOW
Secretary OfficeAdmin & Cash HandlingHIGHSecretary to arrange to work from home or in the upper lounge when treasurer has to work in office. Treasurer to arrange to work from home whenever possible. Provide hand gel and advise to wash hands frequently Advise Members that they will not be allowed to go upstairs to the first floor Advise Treasurer to wash hands after handling cash and encourage cashless paymentLOW
Upper LoungesLOWTo remain closedLOW
Snooker Room & barPlaying Snooker & DrinkingHIGHAlternate tables to be closed , use tables 1, 3 (2 players only) and 5 . Max of 10 people in snooker room at any one time . Provide wipes for cleaning snooker cues, balls etc after game. Remove all cues except 4. Snooker balls through bottle washer each evening Hand gel to be made available. Two only to a table. To remain 2 metres away from bar when ordering drinks and wait for bar person to step away before getting drink. Members and visitors to the Club should be advised to adhere to current social distancing advice. Booking to be 1 week in advance only.LOW
Alexander LoungeEntry & ExitHIGHEntry only by main door at foot of stairs. Exit by window end of lounge thus creating a one way system. Remove tables/chairs around entry/exit doors and middle of lounge to enable social distancing .Make hand gel availableLOW
Drinking/ socialisingHIGHFloor area in front of bar marked with tape at 2 metres distance away from bar. Members to remain 2 metres away from bar when ordering drinks and wait for bar person to step away before getting drink. No-one to stand or sit by bar. LOW
TablesHIGHTables will be laid out to ensure social distancing. Members should sit in households at one table. Signs will indicate how many people may sit at each table. LOW
EatingHIGHFood order taken by member of staff at bar at 2 metres distance. Sent electronically to the kitchen. Brought back to bar – member to fetch from bar .Take away available Reduced menu / including salads and ploughmans. Eating outside when possible . Pre-booking essential for eat in and take away Individual sachets of salt and pepper and other condiments. LOW
Sunday LunchHIGHBuffet – meat pre-carved in kitchen and placed on hot plates. Members then help themselves from Carvery trolley . No staff at buffet. Take away available from Day 1 - members to book in advance for sit down and take away. Divide into 2 sittings first between 11.45 am and 1.15pm with members being asked to vacate their seats by 1.15 pm. 15 minute gap to clear up and clean tables. Second sitting between 1.30 and 3.00 pm. Each table to have a sign indicating how many people can sit there. Restricted to same households together. Possible to serve approx 16 people at a time and still ensure social distancing. (Drinks and payment -see above No16 drinking and socialising). Booking essential Andrea and Miles to wash up LOW
Thursday CarveryHIGHThursday carvery- same rules apply as for Sunday lunch LOW
Quizzes / Draws / GamesHIGHTables 2 metres apart. 2 member teams .Teams can be more than 2 only if members are from same household . Meat draw cancelled until further notice.LOW
Ladies NightHIGHEnsure numbers are not too great to enable social distancing Sit at tables which will be 2 metres apartLOW
BarServing drinksHIGHThere is not enough room behind the bar for social distancing. Only one person behind the bar at any one time. If more staff required it will need to be Miles and Andrea (same household). When serving drinks the bottom of the glass will be held by bar staff. LOW
PaymentHIGHMembers to be temporarily allowed to have a tab during a single visit to the Club ( not to be carried forward to the next visit) Encourage payment by card (including contactless) by temporarily removing lower limit for card payments . Cash payments will remain permissible. LOW
Mon to Wed EveningHIGHOne member of staff only required serving behind bar. Social distancing applies LOW
KitchenFood PreparationHIGHOne member of staff only.LOW
Washing UpHIGHWashing up relocated to kitchen. Miles will wash up with Andrea’s help when necessary. LOW
DeliveriesHIGHAll to be made to the back doorLOW
BuildingCleaningHIGHTo be carried out by Miles and Andrea on a temporary basis. Reviewed in 1 monthLOW
Room HireHIGHWhile social distancing applies these will be considered on a case by case basis.HIGH
GuestsHIGHWill be welcome. To follow same procedure and social distancing rules as Members LOW
AGM 2020HIGHDeferred . To be reviewed by Committee LOW

 

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